COVID-19 Health and Safety Protocols
Spring 2021

Due to the COVID-19 pandemic Rocking the Boat has implemented a comprehensive set of health and safety protocols in order to resume in person programming in spring 2021. The purpose of these protocols is to minimize the risk to staff, participants, and volunteers of contracting or spreading the virus. All staff, participants, and volunteers must attest to having read these guidelines and agree to follow them at all times while at Rocking the Boat indoor and outdoor facilities and while using Rocking the Boat equipment. Each individual member of the Rocking the Boat community plays a critical role in keeping and maintaining everyone else’s health and safety.

These protocols fulfill both New York State and federal Centers for Disease Control and Prevention guidelines.

Rocking the Boat will:

  • Ensure that all who enter the property complete the health attestation screening;
  • Take morning and evening carbon dioxide readings daily, both in all indoor spaces and outdoors, and maintain ventilation systems to ensure healthy carbon dioxide levels;
  • Ensure that personal protective equipment (PPE) is available to all staff, participants, and volunteers;
  • Ensure that all who enter the building are following the protocols below.

In-Person Programming Opening and Closing
Rocking the Boat will monitor 7- and 14-day rolling average infection and test positivity rates in the community, borough, city and state, as well as infection within the Rocking the Boat community. Rocking the Boat will follow all State and City requirements for closure, reopening, operations, and reduced occupancy of buildings. If multiple positive cases occur at the same time within the Rocking the Boat community (staff, students, volunteers working on site), Rocking the Boat will suspend in person programming.

Pre-Arrival Self-Screening
Employees and Volunteers:
Each day before arrival at Rocking the Boat employees and volunteers must complete the Health Screening Attestation online. The screening consists of a short series of questions; should the person completing the screening answer “yes” to any of the questions they may not enter Rocking the Boat’s premises.

Participants, alumni, and all other people entering the facility:

  • Participants will arrive within 15 minutes of the beginning of their program and enter Rocking the Boat through the 1391-99 Lafayette Avenue door. Participants who arrive early will not be allowed to enter until screening starts. A staff member will be present to conduct a temperature check and COVID-19 Health Screening Attestation. Participants who pass the screening will proceed to wash their hands with soap and water for at least 20 seconds at the outside sink before proceeding to their program area. Participants who do not pass the screening will be asked to leave. Logs recording pass/fail screening results will be maintained daily.
  • All other visitors including contractors doing work at Rocking the Boat will enter through the 812 Edgewater Road front door. The COVID-19 Health Screening Attestation should be sent in advance to anyone with a planned visit to Rocking the Boat and visitors should be encouraged to complete it before arrival. Should this not happen, visitors will be asked to await outside the building until a staff member conducts the Screening, including a temperature check. Visitors who pass the screening will proceed to wash their hands with soap and water in either the bathrooms or at the boatbuilding shop sink before proceeding to the location of their visit. Visitors who do not pass the screening will be asked to leave. Logs recording pass/fail screening results will be maintained daily.
  • Mail carriers and other delivery people will hand materials to a staff person at the 812 Edgewater Road front door and not be allowed to enter the building. Should they need to enter based on the nature of the delivery, they will be screened as described above.

Pass/Fail results for all people entering Rocking the Boat’s facilities will be recorded and maintained electronically. Medical information will continue to be maintained separately from other employment records with access limited as the law, including the ADA and HIPAA, and Rocking the Boat policies require.

Mask/Face Covering Protocols

  • Employees, volunteers, participants, and all other people on Rocking the Boat premises or involved in any Rocking the Boat programs, indoors or outdoors, must wear face masks at all times. Masks must be worn properly, covering both the mouth and the nose.
  • For all program activity the only acceptable masks will be KN95 or KF94 masks that meet requirements similar to those set by CDC’s National Institute for Occupational Safety and Health (NIOSH) for respirators. Rocking the Boat will provide these masks to members of the staff, volunteer, or participant body at a rate of one mask for every two days of time on site.
  • Acceptable masks/face coverings for use outside of active programming include medical grade masks, three-ply non-medical grade masks, and two-ply cloth face coverings.
  • Masks with built in valves (filters) protect the user, but not anyone else and are prohibited, as are single-ply neck gators.
  • The only time when employees are not required to wear masks while indoors is when they are alone in their offices. Employees who share offices must wear masks at all times when not alone.
  • Individuals working alone in their offices must be prepared to put on a mask if another person unexpectedly comes within six feet.

Other Hygienic Practices

  • All people must wash hands with soap and water for at least 20 seconds upon arrival at Rocking the Boat and periodically during the day, particularly when moving from one space to another (e.g., shop to office, office to yard).
  • Hands must be washed, or if not convenient, hand sanitizer must be applied before and after using boats and shop tools.
  • Cover coughs and sneezes with the inside of your elbow or a tissue, even when wearing a mask.

Rocking the Boat will have an adequate supply of face masks, soap, paper towels, disinfectant in spray bottles, and hand sanitizer in stock at all times.

Physical Distancing

  • Physical distancing guidelines require people to stay at least six feet away from each other whenever possible. When that is not possible, such as when entering a boat or working on a complex boatbuilding project requiring four hands, the use of face masks and the practice of hand sanitization is even more critical.
  • Staff workstations have been reconfigured, so workspaces are at least six feet apart.
  • Any group gatherings in person will be done while maintaining at least six feet of distance. When that degree of distance is not possible, meetings will be held on Zoom or Teams.
  • When walking through the shop, stay on the demarcated walkway, and do not socialize with people working in the shop.
  • Seating has been reduced from public, social, and meeting areas to discourage congregating and encourage physical distancing.

Eating

  • Staff and volunteers should make every effort to eat either alone in their offices or outside, maintaining at least six feet of distance from each other. If neither are possible, during non-program times only, and while maintaining at least six feet of distance from the nearest person, staff and volunteers may eat in the following indoor classroom and office spaces:
  • Lobby
  • Boatbuilding Shop
  • Boatbuilding Office
  • Environmental Classroom
  • Environmental Classroom Office
  • Sailing Classroom
    Note: Eating will not be allowed in the Kitchen, the Environmental Lab, the Admin Office, or the Library
  • Participants may not eat inside any of Rocking the Boat’s facilities. Tables and chairs will be set up under the main tent and under additional tents throughout the yard as necessary for participants to eat before program or during breaks while maintaining six feet of distance from each other.

Program Implications
Because of the comparatively large size of Rocking the Boat’s indoor program spaces, the opportunity to use multiple outdoor spaces, and the small number of participants in Rocking the Boat’s alternating daily youth development program structure, Rocking the Boat is in a strong position to resume in person programmatic operations. That said, the following practices will be followed:

  • As usual, participants will be registered to attend on set days of the week
  • Unlike usual, participants will NOT be allowed to attend on any other day than their set day
  • Participants must make every effort to stay six feet apart from each other
  • Participants in each program (Student Boatbuilding, Sailing Job Skills, etc.) may not engage with participants in other programs (there will be no shared programs or switch days)
  • Program Assistants will be required to commit to either one alternate group or the other (working two days) or to both groups (working all four days)
  • Programming will take place outside whenever possible
  • Doors and windows to all program spaces will be left opened whenever weather allows
  • Room capacity has been limited to allow at least six feet of distance between each person
  • Boat capacity has been limited to allow at least six feet of distance between each person
  • A break schedule for programs will be jointly determined and must be strictly adhered to by all staff and participants
  • Group social work programs will take place outside when possible or on Zoom
  • The library will be reserved for two-or three-person counseling sessions
  • Participant breaks should be taken outside whenever possible
  • Rocking the Boat vans will not be used to transport participants. Instead, a staff person will be assigned to accompany program participants to the subway station each night.

Bathroom Use

  • Kitchen bathrooms will be designated for use by staff and participants who use the 812 Edgewater Road building.
  • Additional bathrooms will be installed in the yard for use by participants of designated programs.
  • People using bathrooms must wash hands for at least 20 seconds before exiting.
  • Along with nightly cleaning and disinfection, bathrooms will be cleaned before program begins each afternoon.

Workplace Cleanliness and Disinfection

  • All facilities will be professionally cleaned and disinfected nightly. Cleaning logs, including the date, time, and scope of cleaning and disinfection, will be maintained.
  • Nevertheless, staff should regularly disinfect their office, workspaces, and program spaces with spray disinfectant and paper towels or reusable towels.
  • Waste receptacles for discarding face coverings and other personal protective equipment will be placed throughout the property.
  • Staff will be trained on all protocols and signage will be posted in all program and administrative spaces, indoors and outdoors.
  • All HVAC units have had their coils and drain pans chemically cleaned and sanitized; all filters have been replaced with MERV 13 filters.
  • All HVAC units have been adjusted to increase fresh air intake with a goal of reducing carbon dioxide levels to no more than 700ppm above outdoor air levels.
  • Carbon dioxide readings will be performed and logged twice daily (once before program and once during program) in all indoor spaces to ensure that 700ppm is being maintained. Outdoor carbon dioxide levels will also be monitored for comparison. If carbon dioxide levels are above 700ppm air flow will immediately be adjusted.
  • All HVAC fans are running in the ON position 24/7.
  • All exhaust fans are running 24/7.
  • Use of the kitchen for cooking and other food preparation (e.g., cutting, chopping) will be restricted to staff, but eating will not be allowed. All surfaces including refrigerator and microwave handles, sink faucets, countertops, and tables must be disinfected before and after use. The chairs have been removed.
  • Internal doors (i.e., shop, lobby, administrative office, library, classrooms) will be kept open whenever possible to increase air flow and reduce the need to touch handles.
  • Private office doors should remain closed when in use.
  • All reusable materials and equipment should be washed with soap and water or sanitized with provided disinfectant and wiped down with a towel, or in the case of boating equipment, left in the sun to dry after use.

Suspected or Diagnosed Case of COVID-19

  • If you or someone living in your household develops symptoms associated with COVID-19, please do not come to Rocking the Boat while these symptoms are present.

Symptoms include:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • If you, anyone in your program, or anyone else at Rocking the Boat have been in close contact with someone diagnosed by a health care professional with a confirmed or suspected case of COVID-19, no one who has been in close contact with that person will be allowed to return to Rocking the Boat for a period of 14 days from the time of diagnosis. If this includes the majority of a particular program, that program will instead be run virtually. While maintaining the anonymity of the affected person, Rocking the Boat will notify all participants both in that program and across the organization.
  • Participants who do not attend programming due to experiencing COVID-19 symptoms must report that they are having COVID-19 symptoms to their Program Director.
  • Participants who receive a positive COVID-19 diagnosis must report the results to their Program Director or Social Worker. Program Directors and Social Workers must immediately successfully communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff and volunteers who do not report to Rocking the Boat due to possible COVID-19 symptoms must report that they are having COVID-19 symptoms to their supervisor. Supervisors must immediately successfully communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff and volunteers who have been diagnosed by a medical professional with a confirmed or suspected case of COVID-19 must communicate the results to their supervisor as immediately as possible and receive a confirmation of receipt of the message. Supervisors must immediately communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff and volunteers who have been diagnosed by a medical professional with a confirmed or suspected case of COVID-19 must quarantine for 14 days from the time of diagnosis or onset of symptoms (whichever comes last) and will not be allowed to return to Rocking the Boat for 14 days.
  • Staff who have been in close contact with a staff member, participant or volunteer diagnosed by a medical professional with a confirmed or suspected case of COVID-19 must quarantine for 14 days from the date of exposure.
  • If more than one member of the Rocking the Boat community who has been on-site has been diagnosed by a health care professional with a confirmed or suspected case of COVID-19 during the same time, Rocking the Boat will cease in-person operations for 14 days.
  • If you or anyone you live with has traveled to an area with significant community spread of COVID-19, as designated by New York State, then you may not report to Rocking the Boat’s premises for 14 days from your return.
  • If a staff member, volunteer, or participant has been diagnosed by a health care professional with a confirmed or suspected case of COVID-19, Rocking the Boat is required to immediately notify state and local health departments and cooperate with contact tracing efforts.
  • Beyond required notification, confidentiality will be maintained.
  • Communication to the rest of the staff will take place while maintaining as much confidentiality as possible.
  • If a staff member or volunteer develops COVID-19 symptoms while at Rocking the Boat they will be asked to immediately leave, if they do not have safe transportation home, Rocking the Boat will assist them. If a participant develops COVID-19 symptoms while at Rocking the Boat they will be isolated in the library or outdoors, weather permitting, while their parents are contacted to arrange safe travel home.
  • Rocking the Boat may temporarily close off areas used by a participant, staff member, or volunteer in the previous 7 days who has tested positive for COVID-19 or has experienced COVID-19 symptoms. Ventilation in these areas will be increased to the extent possible and the areas will be thoroughly cleaned (where possible cleaning will occur at least 24 hours after the symptomatic employee last entered the areas to minimize potential exposure to respiratory droplets for employees cleaning the areas).
  • Rocking the Boat will try to determine if the COVID-19 case was work-related, including by asking questions about (i) how the staff member or volunteer believes he/she contracted COVID-19 and (ii) activities at work and outside of work that may have resulted in the illness (of course being mindful of employee privacy). Any confirmed work-related COVID-19 cases will be logged, as required.


kids don’t just build boats, boats build kids

rocking the boat
812 edgewater road
bronx, ny 10474

info@rockingtheboat.org
phone: 718.466.5799
fax: 718.466.2892

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