COVID-19 Health and Safety Protocols
Spring 2022

Scientific understanding of the COVID-19 virus is evolving every day and Rocking the Boat’s response will continue to evolve with it. Rocking the Boat’s priority is to reduce community risk and the organization has implemented a comprehensive set of health and safety protocols designed not just to protect individual staff members, participants, and volunteers, but the broader South Bronx community. All staff, participants, and volunteers must attest to having read these guidelines and agree to follow them at all times while at Rocking the Boat indoor and outdoor facilities and while using Rocking the Boat equipment. Each individual member of the Rocking the Boat community plays a critical role in keeping and maintaining everyone else’s health and safety.

These protocols reflect the most up-to-date New York State and federal Centers for Disease Control and Prevention guidelines.

  • Rocking the Boat will:
  • Ensure that all who enter the property complete the health attestation screening;
  • Ensure that personal protective equipment (PPE) is available to all staff, participants, and volunteers;
  • Ensure that all who enter the facilities are following the protocols below.

Staff or participants who feel protocols are not being followed should contact the Executive Director immediately to report concerns and be assured that all such contact will be kept confidential.

Vaccination Policy
Consistent with its duty and ongoing practice to provide and maintain a workplace that is free of recognized hazards, Rocking the Boat has adopted this policy to safeguard the health and well-being of employees, participants, and their families; visitors and others who spend time in our facilities; and the larger community from the risks associated with COVID-19. This policy is intended to comply with all state and local laws. It is based upon guidance provided by the Occupational Safety and Health Administration (OSHA), the Centers for Disease Control and Prevention (CDC), and other public health and licensing authorities, as applicable.

Rocking the Boat will expect all employees, participants, and visitors to either (a) establish that they have been fully vaccinated; or (b) obtain an approved exemption as an accommodation. The process for seeking an accommodation is explained below. For purposes of this policy, an individual is considered fully vaccinated two weeks after receiving the second dose of a two-dose vaccine (Pfizer or Moderna) or one dose of a single-dose vaccination (Johnson & Johnson/Janssen). Employees who do not fulfill one of these two requirements will be placed on unpaid leave and their employment will be subject to termination. Other unvaccinated individuals will not be allowed to enter Rocking the Boat’s buildings. To establish that they are fully vaccinated, individuals may present a completed COVID-19 Vaccination Record Card or the digital New York State Excelsior Pass for inspection by an appropriate member of the Management Team.

Rocking the Boat will treat all such information as confidential. To facilitate employees’ ability to receive the vaccination, Rocking the Boat will consider timely requests for appropriate schedule changes. In accord with its time-keeping policies, Rocking the Boat will also pay non-exempt employees for time spent receiving the vaccination. Additionally, Rocking the Boat will reimburse employees for the cost, if any, of receiving the vaccination, contingent upon receipt of appropriate supporting documentation.

Requests for Exemptions as Accommodations
To assist any employee who is disabled, who is pregnant, who is a nursing mother, who has a qualifying medical condition that contraindicates the vaccination, or who objects to being vaccinated on the basis of sincerely held religious beliefs and practices, Rocking the Boat will engage in an interactive process to determine if a reasonable accommodation can be provided so long as it does not create an undue hardship for Rocking the Boat and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the employee. To request an accommodation for one of the above reasons, please notify an appropriate member of the management team in writing. Once Rocking the Boat is aware of the need for an accommodation, management will engage in an interactive process to identify possible accommodations. If you believe that you have been treated in a manner not in accordance with this policy, please notify Rocking the Boat immediately by speaking to Executive Director Adam Green. You may request an accommodation without fear of retaliation.

In-Person Programming Opening and Closing
Rocking the Boat will follow all State and City requirements for closure, reopening, operations, and reduced occupancy of buildings. If two or more people in a given program or department test positive, Rocking the Boat may opt to transition to remote programming and work.

Pre-Arrival Self-Screening
Employees and Volunteers
Each day before arrival at Rocking the Boat employees and volunteers must complete the COVID-19 Health Screening Attestation online. The screening consists of a short series of questions You must answer “yes” to the question about being fully vaccinated and answer “no,” “N/A,” or “none of the above” to all other questions in order to be allowed to enter Rocking the Boat facilities.

Participants, alumni, and all other people entering the facility

  • Youth Development Program Participants will complete the COVID-19 Health Screening Attestation relevant to their program before arriving, enter through either the 812 Edgewater Road or 1391 Lafayette Avenue entrance, and if need be, complete the Attestation immediately upon arrival. Participants who pass the screening will proceed to wash their hands with soap and water for at least 20 seconds before proceeding to their program area. Participants who do not pass the screening will be asked to leave. Logs recording pass/fail screening results will be maintained daily.
  • All other visitors including contractors doing work at Rocking the Boat will enter through the 812 Edgewater Road front door. The COVID-19 Health Screening Attestation should be sent in advance to anyone with a planned visit to Rocking the Boat and visitors should be encouraged to complete it before arrival. Should this not happen, visitors will be asked to await outside the building until a staff member conducts the Screening, including a temperature check. Visitors who pass the screening will proceed to wash their hands with soap and water in either the bathrooms or at the boatbuilding shop sink before proceeding to the location of their visit. Visitors who do not pass the screening will be asked to leave. Logs recording pass/fail screening results will be maintained daily.
  • Mail carriers and other delivery people will hand materials to a staff person at the 812 Edgewater Road front door and not be allowed to enter the building. Should they need to enter based on the nature of the delivery, they will be screened as described above.

Pass/Fail results for all people entering Rocking the Boat’s facilities will be recorded and maintained electronically. Medical information will continue to be maintained separately from other employment records with access limited as the law, including the ADA and HIPAA, and Rocking the Boat policies require.

Mask/Face Covering Protocols

  • All employees, volunteers, participants are required to wear face masks at all times while inside public or shared spaces within Rocking the Boat buildings. Masks must be worn properly, covering both the mouth and the nose.
  • For all programmatic activity, the only acceptable masks will be KN95 or KF94 masks that meet requirements similar to those set by CDC’s National Institute for Occupational Safety and Health (NIOSH) for respirators. Rocking the Boat will provide these masks to members of the staff, volunteer, or participant body at a rate of one mask for every two days of time on site.
  • Acceptable masks/face coverings for use during when programming is not active include medical grade masks, three-ply non-medical grade masks, and two-ply cloth face coverings.
  • Masks are not required to be worn outside.
  • Individuals who wish to continue to wear masks outside are encouraged to do so.
  • Masks with built in valves (filters) protect the user, but not anyone else and are prohibited, as are single-ply neck gators.
  • The only time when employees are not required to wear masks while indoors is when they are alone in their offices. Employees who share offices must wear masks at all times when not alone or able to maintain six feet of distance.
  • Individuals working alone in their offices must be prepared to put on a mask if another person unexpectedly comes within six feet.
  • Employees are not required to wear masks while eating. See below for specific eating guidelines.

Other Hygienic Practices

  • All people must wash hands with soap and water for at least 20 seconds upon arrival at Rocking the Boat and periodically during the day, particularly before exiting the bathroom and when moving from one space to another (e.g., shop to office, office to yard).
  • Hands must be washed, or if not convenient, hand sanitizer must be applied before and after using boats and shop tools.
  • Cover coughs and sneezes with the inside of your elbow or a tissue, even when wearing a mask.

Rocking the Boat will have an adequate supply of face masks, soap, paper towels, disinfectant in spray bottles, and hand sanitizer in stock at all times.

Eating

  • Staff, volunteers, and other visitors should make every effort to eat either alone in their offices or outside, maintaining at least six feet of distance from each other. If neither are possible, during non-program times only, and while maintaining at least six feet of distance from the nearest person, staff and volunteers may eat in the following indoor classroom and office spaces:
  • Lobby
  • Boatbuilding Shop
  • Boatbuilding Office
  • Environmental Classroom
  • Environmental Classroom Office
  • Sailing Classroom

Participants may not eat inside any of Rocking the Boat’s facilities. Tables and chairs will be set up under the main tent and under additional tents throughout the yard as necessary for participants to eat before program or during breaks while maintaining six feet of distance from each other.

Note: Eating will not be allowed in the Kitchen, the Environmental Lab, the Admin Office, or the Library with an exception for staff members whose desks are located in those spaces when they are alone.


Workplace Cleanliness and Disinfection

  • All facilities will be professionally cleaned and disinfected nightly. Cleaning logs, including the date, time, and scope of cleaning and disinfection, will be maintained.
  • Nevertheless, staff should regularly disinfect their office, workspaces, and program spaces with spray disinfectant and paper towels or reusable towels.
  • Waste receptacles for discarding face coverings and other personal protective equipment will be placed throughout the property.
  • Staff will be trained on all protocols and signage will be posted in all program and administrative spaces, indoors and outdoors.
  • All HVAC units have had their coils and drain pans chemically cleaned and sanitized; all filters have been replaced with MERV 13 filters.
  • All HVAC units have been adjusted to increase fresh air intake with a goal of reducing carbon dioxide levels to no more than 700ppm above outdoor air levels.
  • All HVAC fans are running in the ON position 24/7.
  • All exhaust fans are running 24/7.
  • Use of the kitchen for cooking and other food preparation (e.g., cutting, chopping) will be restricted to staff, but eating will not be allowed.
  • Internal doors (i.e., shop, lobby, administrative office, library, classrooms) will be kept open
    whenever possible to increase air flow and reduce the need to touch handles.

Suspected or Diagnosed Case of COVID-19

  • If you or someone living in your household develops symptoms associated with COVID-19, please do not come to Rocking the Boat while these symptoms are present.

Symptoms include:

  • Fever or chills
  • Cough
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea
  • Participants who do not attend programming due to experiencing COVID-19 symptoms must report that they are having COVID-19 symptoms to their Program Director.
  • Participants who receive a positive COVID-19 diagnosis may not come to Rocking the Boat and must report the results to their Program Director or Social Worker. Program Directors and Social Workers must immediately successfully communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff and volunteers who do not report to Rocking the Boat due to possible COVID-19 symptoms must report that they are having COVID-19 symptoms to their supervisor. Supervisors must immediately successfully communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff and volunteers who have been tested positive for COVID-19 through any FDA approved test may not come to Rocking the Boat and must communicate the results to their supervisor as immediately as possible and receive a confirmation of receipt of the message. Supervisors must immediately communicate that information to Rocking the Boat’s Executive Director, Adam Green.
  • Staff, participants, or volunteers who have tested positive for COVID-19 through any FDA approved test must not come to Rocking the Boat for 5 days from the time of diagnosis or onset of symptoms (whichever comes last) and must test negative on a rapid antigen test for two consecutive days in order to be allowed to return to Rocking the Boat.
  • While maintaining the anonymity of the affected person, Rocking the Boat will conduct a contact tracing process and notify anyone who has been in close contact with the infected person.

Close Contact

  • "Close contact” to someone who has tested positive through any FDA approved test is defined as exposure of a cumulative total of 15 minutes within six feet over a 24 hour period.
  • Vaccinated individuals who have been in “close contact” with someone who has tested positive for COVID-19 must not come to Rocking the Boat. Those contacted must not return to Rocking the Boat for three days following the date of exposure. If no symptoms are experienced on the third day after exposure the exposed person should take a rapid antigen test and continue to stay off Rocking the Boat premises. If the test result is negative and they continue not to experience symptoms, on the fourth day after exposure they should take a second rapid antigen test. If the result of that test is negative, they may return to Rocking the Boat. If any tests results are positive, the individual must communicate with their supervisor, Program Director, or Social Worker.
  • If you learn of being exposed after the third day but within 10-14 days of initial exposure, you must test negative on a rapid test before returning to Rocking the Boat.

Travel

  • Members of the Rocking the Boat community (staff members, participants, or volunteers) returning from travel outside of New York City must follow the CDC guidelines for domestic and international travel: https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html. Those returning from countries, states, and counties with Risk Assessment Levels of 2 or above as defined by the CDC’s Travel Recommendations by Destination website (https://www.cdc.gov/coronavirus/2019- ncov/travelers/map-and-travel-notices.html) must test negative on a rapid test before returning to Rocking the Boat.

Contact Tracing, Notification, and Communication

  • If a staff member, volunteer, or participant has who has tested positive for COVID-19 through any FDA approved test, Rocking the Boat will conduct its own internal contact tracing effort and, while maintaining anonymity, will notify everyone who has been in close contact with the infected person.
  • The person who tests positive will be interviewed and asked to identify everyone they have been in close contact with for a period of three days prior to the positive test (including the day of the test). For example, if the positive test occurs on a Friday, anyone in close contact from Monday will be identified and contacted.
  • The person who tests positive will be encouraged to contact all colleagues, students, friends, and family members who may have been in close contact over the previous five days.
  • Beyond required notification, confidentiality will be maintained.
  • Communication to the rest of the staff will take place while maintaining as much confidentiality as possible.

Other Considerations

  • If a staff member or volunteer develops COVID-19 symptoms while at Rocking the Boat they will be given a rapid antigen test, asked to wait for 15 minutes in a safe location for results, and then asked to immediately leave, regardless of whether the result is positive or negative. A second test will be sent home with them and they will be asked to take that test the following day and report the results back to their contact at Rocking the Boat. If they do not have safe transportation home, Rocking the Boat will assist them. If a participant develops COVID-19 symptoms while at Rocking the Boat they will well also be tested as others per above, be isolated in the library or outdoors, weather permitting, while their parents are contacted to arrange safe travel home.
  • Rocking the Boat will attempt to determine if the COVID-19 case was work-related, including by asking questions about (i) how the staff member or volunteer believes he/she contracted COVID-19 and (ii) activities at work and outside of work that may have resulted in the illness (of course being mindful of employee privacy). Any confirmed work-related COVID-19 cases will be logged, as required.


kids don’t just build boats, boats build kids

rocking the boat
812 edgewater road
bronx, ny 10474

info@rockingtheboat.org
phone: 718.466.5799
fax: 718.466.2892

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